The Lounge Bot Privacy Policy

Last updated: June 16, 2026

1. Overview

This Privacy Policy explains how The Lounge Bot and related website services collect, use, and store information for Discord server management, Mumble access control, temporary token access, guest access, account linking, moderation, and administrative features.

2. Information We May Process

The Lounge Bot may process Discord user IDs, Discord usernames, Discord display names, Discord avatars, Discord server membership, Discord role membership, Mumble usernames, Mumble certificate hashes, Mumble access state, temporary token records, guest access records, account link records, access logs, moderation records, user's server list, and related administrative records.

3. How Information Is Used

Information is used to operate the bot, verify access, link Discord accounts to Mumble identities, manage Mumble roles and channel access, issue and revoke guest access, manage temporary tokens, prevent token sharing, enforce server rules, support moderation, and maintain website functionality.

4. Stored Data

Some information may be stored in server-side databases, cache systems, logs, or configuration files. Stored information is used only for operating The Lounge Bot, the related website, Mumble access control, temporary token management, guest access, moderation, abuse prevention, and administrative functions.

5. Discord Data

The Lounge Bot may use Discord API data that is available to the bot based on the permissions granted to it in a Discord server. This may include user identity information, role membership, guild membership, and other data required for bot operation and access-control decisions.

6. Mumble Data

The Lounge system may process Mumble usernames, Mumble user IDs, Mumble certificate hashes, current Mumble connection state, channel assignment state, temporary token state, and related access-control information.

7. Temporary Tokens and Guest Access

Temporary token and guest access records may include token identifiers, expiration times, revocation status, linked Discord IDs, linked Mumble certificate hashes, Mumble usernames, access source, and anti-sharing checks.

8. Data Sharing

The Lounge Bot does not sell user data. Data is used for operating the bot, website, Mumble access system, moderation tools, and related administrative features. Data may be visible to authorized server administrators or Mumble managers when needed for access control or moderation.

9. Data Retention

Data may be retained as long as needed to operate the bot, maintain access control, enforce server rules, prevent abuse, support moderation, or comply with administrative requirements. Expired, revoked, or stale records may be cleaned up automatically or manually.

10. Data Removal

Users may request removal of applicable stored records by contacting the administrators of the Discord server where The Lounge Bot is installed. Some records may be retained when needed for moderation, abuse prevention, security, or administrative reasons.

11. Security

Reasonable steps are taken to protect stored data and limit access to authorized administrators. No system can guarantee perfect security, and users should not share temporary tokens, credentials, certificates, or restricted access links.

12. Changes to This Policy

This Privacy Policy may be updated from time to time. Continued use of The Lounge Bot or related services after changes are posted means you accept the updated policy.

13. Contact

For privacy questions or data removal requests, contact the administrators of the Discord server where The Lounge Bot is installed.